Scheduling and time reports for healthcare staffing
BemanningFai is the staffing agency's workspace: you plan assignments and shifts, the consultants stamp in TidFai, and the time report is computed with the region's compensation model and signed with BankID by the consultant, the client and you. Then it becomes the billing basis for the region, and a payslip or an invoice from the consultant.
How it works
Every step builds on the previous one. Nothing is retyped, and nothing gets lost.
You create the assignment with its compensation model, factors and shifts and publish it. The consultant gets it by email and in TidFai and accepts there.
The consultant stamps in and out, breaks and on-call disturbances in TidFai as they happen – on the server's clock, with the region's rounding rules.
The period is summed up in the region's own form: regular hours, on-call, standby, factor hours and amounts – with the client price and the margin for you.
The consultant, the client and you sign in turn, one report or many at once. The evidence is kept and the report is locked.
The billing basis for the region under the article system, the consultants' invoices to you and the pay of employed consultants, with employer declaration, bank file and Fortnox.
Features
The regions' agreements, on-call factors and BankID are not add-ons – they are the foundation.
The national agreements for physicians and nurses, standby models and unsocial-hours agreements as ready templates. Every factor and rule can be adapted per assignment, and every version is kept.
The consultants clock in and out and record breaks and on-call disturbances with one tap in TidFai. You see who is working now and follow the time during the period.
The time report as a PDF in the layout the region recognises – the factor layout or the standby layout, with the signature page last.
The consultant signs in the app, the client through a secure link without an account, you last – one report or many at once.
The consultants' invoices with OCR and QR code come in to you, and the billing basis for the region is computed per client and month, as CSV or PDF.
Tax table, 30 % or SINK, employer contributions, holiday pay, payslips, the AGI declaration to Skatteverket and a pain.001 file for the bank.
Who it is for
The same report, seen from two sides. The consultant never sees the client price; you see the margin.
The whole flow for your consultants in one place, with permissions per role.
The consultants work in TidFai, on tidfai.se and in the app: their schedule, their time and their money, never the client price.
The app and more
What happens during the shift is handled on the phone. What happens afterwards is handled by the system.
The app is coming to the App Store and Google Play. Until then the web app works in the phone's browser with the same features.
Security
A signed time report is the basis for an invoice, a payslip and tax. It must be readable in seven years, and it must be clear who did what.
Sign in with BankID – one tap, no code. Or with a personal identity number and password, a one-time code on every new device and a lock after too many attempts. You stay signed in until you sign out.
Personal identity numbers, account numbers, tax details, attachments and pay amounts are encrypted in the database. The servers are in the EU.
Every signature is kept with its BankID evidence and the report's content is locked. Corrections become new versions – nothing is overwritten.
Rights per role and per company, the consultant never sees the client price, and every change is logged with who and when.
Frequently asked
No. The head of unit or the attester gets a secure link by email and SMS, reads the report and signs with BankID. No account, no password.
They are one service under two names. You plan, attest and pay in BemanningFai; the consultants and the clients' attesters work in TidFai. What you publish shows at once for the consultant, and what the consultant stamps and signs shows at once for you.
With BankID on app.bemanningfai.se: one tap in the BankID app, no code and no password. Anyone who prefers can sign in with a personal identity number and password instead, with a one-time code the first time on a new device.
BemanningFai and TidFai are run by Tizfai Technologies AB. When you sign in or sign a time report, the BankID app therefore names Tizfai Technologies AB as the party asking, and for a signature also the text about that very report.
The national factor model for physicians and nurses and Norrbotten's standby model from the start. More regions' layouts are added as the forms become available.
Yes. The payroll month, the consultants' invoices and the billing basis for the region are posted as vouchers in your Fortnox – automatically if you like, with corrections as reversals.
On servers in the EU. Personal identity numbers, account numbers and pay details are encrypted, and signed time reports are kept with their BankID evidence for as long as the Swedish Bookkeeping Act requires.
You pay by how many consultants work during the month – see Pricing. Consultants and clients pay nothing.
Get started
Tell us a little about yourselves and we will get in touch, set up the agency and invite the consultants.
Rather email directly? info@tidfai.se
